Philanthropic Program Committee
This committee is responsible for the development, supervision and evaluation of all philanthropic programs. Members research and assess the needs of the El Dorado County communities prior to developing programs. These programs not only address the needs of the communities but also the feasibility of the membership. This committee meets monthly. The Philanthropic Program is comprised of the chairmen for the following committees.
This committee works closely with the El Dorado County Office of Education to determine which students qualify to shop for new school clothes. The schools select the students. The committee arranges the shopping days with retailers. The committee members also develop proper procedures and forms, then organize and staff the event with member volunteers. Meetings are held on an as needed basis. Shopping events are typically held during September and November.
This committee provides equipment and registration scholarships to disadvantaged children who wish to play organized sports but cannot afford the cost. Committee members work with the presidents and coaches of local organized clubs to increase participation in sports such as soccer and baseball. Meetings are held on an as needed basis.
Senior Shopping Spree
Senior citizens at the Placerville Senior Day Care Center, Gold Country Health Care Center and El Dorado Hills Senior Center shop on separate dates for their loved ones’ holiday gifts. At each care center, our member volunteers assist the seniors with their gift selections from merchandise displayed in boutique style. Gifts are selected and wrapped at no cost to the seniors. Beginning in September, new or slightly used gifts are solicited from our members. Meetings are held on an as needed basis.
Committee members schedule a variety of arts, crafts and activities and member volunteers assist senior residents at the Gold Country Health Care Center one day per month. The residents and activities are coordinated with the help of the activities director at Gold Country Heath Care Center. Meetings are held on an as needed basis.
Member volunteers work with El Dorado County Child Protective Services to provide tote bags or backpacks to children who have been displaced from their homes. The bags are purchased and filled with a variety of items that children may need for their foster home location or for attending school. Member volunteers deliver the bags to Protective Services who distribute to children. Meetings are held on an as needed basis.
This program pairs member volunteers with students at elementary schools in our county selected to receive assistance in reading and reading comprehensive skills. Under the direction of the school principal, volunteers meet with students to strengthen their reading skills. Meetings are held on an as needed basis.
A scholarship is awarded annually to graduating seniors at local El Dorado County high schools who have demonstrated exemplary volunteerism in our community. The committee reads and scores the essays and selects recipients for the scholarship. Meetings are held on an as needed basis.
This committee is responsible for managing all aspects of chapter fundraising events. There are two primary fundraisers are Garden of the Hills Homes for the Holidays. Additional fund sources are derived from membership dues, private donations and grants to support our philanthropic programs. The combination of these funding sources allows our chapter to give back to the community through our philanthropic programs.
Fundraising Event Committee
The fundraising event committee organizes and manages the selection of gardens (or homes) that will be open to the public to generate funds for our programs. The committee establishes sub-committees to coordinate: Raffle/Silent Auctions, Vendor Boutiques, Wine Tasting, Food Services, Marketing, Advertising, Ticket Sales, etc. This committee meets every month.
These members are responsible for researching, writing and submitting grants that will fund specific programs such as Operation School Bell and Sports Locker.
These members are responsible for the growth of the chapter and its membership. Members are recruited through personal invitation and informal gatherings. Guests that attend general meetings are welcomed by this committee and provided information about our chapter and the work that we do in our community. Follow-up communication is made to encourage guests to join. Joining members are registered into the chapter following dues payment. New members are referred to the Education Committee for a scheduled orientation.
This committee provides new members with chapter information during their orientation. The Education Committee reviews both National and Chapter history, policy/guidelines, strategy and provides and overview of how to become involved in committees or to volunteer for events. Chapter information is available online under MEMBER tab / NEW MEMBER folder. The Education Committee meets on an as needed basis.
Marketing Communications Committee
This committee promotes the brand of the chapter through a comprehensive marketing campaign within the chapter and to the public. Marketing materials are made available to members to print, share electronically or to use during public speaking to promote our work. Press releases, advertisements, social media/website information, fact sheets and press kits are important to disseminating important information about our activities. This committee meets on an as needed basis.
Chapter general membership meetings include providing coffee/refreshments, setting up signup and seating areas and taking these down at the end of the meeting. The committee organizes annual holiday luncheons at local restaurants and an annual year-end all salad buffet luncheon in May for the Installation of Officers. A brief planning meeting is held following each monthly meeting.
The Finance Committee creates the annual budget of income and expenses for the Board and Membership approval. It designates the reserve for the yearly operating expenses and for other specific needs as necessary. The committee evaluates and recommends adequate insurance coverage, reviews budget changes, develops record retention procedures and internal controls. Additional responsibilities include investment planning and capital expenditures. This committee meets on an as needed basis.
The Facilities Committee coordinates and monitors facility space for inventory storage units. These units contain Philanthropic Program supplies, Fundraising Event supplies and long term storage of chapter documentation. This committee meets on an as needed basis.
The Technology Committee develops and manages the various chapter account management systems and website accessed by the public or our membership. They research and develop tools to use for email, surveys or online scheduling. This committee meets on an as needed basis.
Chapter Hub Administration
Chapter Hub is the national system to create individual membership accounts, pay membership dues and to generate membership rosters. As new members join the chapter, rosters are updated and published to the website. Annually, members renew their membership and may require modifications to their account information and membership status.
The Chapter Website provides various resources for the public community and private membership. Content for the site is typically provided by the Program Chairmen or Marketing Committee. Members must login to the private pages. Annual membership privileges include login access to the National Site.