Adopted October 2003
This document sets forth the policy that Assistance League of Birmingham (ALB) shall follow with respect to the contributions and privacy rights of donors as well as the responsibilities of this organization.
ALB shall not copy, reproduce, publish, post, distribute or sell the name, personal contact information or amount of donation of donor to any individual or business without the written consent of the donor. Exceptions shall be those as required by law and may be made without prior knowledge or consent of the donor.
Publications, promotional items and publicity of ALB referred to in this document, shall include but not be limited to the following: Newsletters, annual report, website, brochure, fundraising publicity, fact sheet and video.
DONATION TO ALB
A donation to ALB may be restricted or unrestricted. Any restrictions shall be stated in writing. All restricted donations shall be used solely for the intended purpose and no other.
A letter to the donor shall be sent from ALB acknowledging the contribution, the amount of the donation and any restrictions on the donation. Accompanying the letter shall be a document for the donor to sign and date if they are refusing or restricting release of the donor’s personal information and/or amount, as well as any restrictions for use.
All donations shall be treated individually so that multiple donations from a single donor shall receive the same consideration as if each were the first donation received.
The authorization to refuse the listing of the name and/or donation amount of the donor shall be in place for the fiscal year in which the donation is received. The donor may change the decision regarding the refusal to print the donor’s name and/or amount, but may not change the decision regarding publishing once the donor’s name and/or amount has been released.
Members of ALB, the Board of Directors, committee chairmen or committee members requiring access to the information may view the names of donors and the amounts of donations.
When a chapter member pays dues, member information is added to the membership database. This information is also placed on the database of the national organization which is located on the national organization’s website. Our chapter’s database is viewable by password access by designated chapter members and by designated members of the national organization who shall include: President, Treasurer, Vice President Marketing, Executive Director Website Coordinator and members of the national office staff as well as employees of any firm engaged by the national organization to host the website. Each chapter’s database is not viewable by any other individuals or by members of any other chapter.
The national organization may provide, without prior approval, the name and address of each chapter member to the businesses that publish and mail the NewsLink and any other official publications of the national organization. Removal of a chapter member’s name from this mailing list shall be done, in writing, by contacting the National Director of Public Relations. This request to be removed from the mailing list shall be permanent, as to all publications put out by the national organization, until such time as the chapter member permits the mailing of publications to the address listed in the database.
RIGHTS OF DONOR REGARDING PHOTOGRAPHS
At all times a chapter member in attendance at any event sponsored by ALB, such as committee meetings, chapter events, socials or any fundraiser agrees that the member’s name, chapter name and likeness may appear in the publications listed above in the General Statements section.
RECORD KEEPING AND CONFIDENTIALITY
All financial records are maintained by the Treasurer.
Members of the ALB Board, Grants Committee, Fundraising Committee, Clothe-a-Child Committee and the Finance Committee may view information concerning donations. These individuals shall not disseminate this information for any reason without the prior written consent of the donor. Access by other individuals is set forth in this policy.
ALB shall keep all donor information in a secure location at its office and such secure locations outside of the national office as deemed necessary and appropriate.
This website is operated by Assistance League of Birmingham. It is recognized that visitors to this site are concerned about the information provided and how that information is treated. The chapter cares about the privacy of its website visitors and therefore does not sell or (otherwise make available personal identification information to any person or organization.
This website and the website of National Assistance League contain trademarks, service marks, graphics and text that are the property of Assistance League of Birmingham. These properties may not be copied, reproduced, republished, uploaded, posted, transmitted or distributed without the prior written consent of Assistance League of Birmingham or National Assistance League. Except as expressly provided above, nothing contained herein shall be construed as conferring any license or right under any copyright or other intellectual property right. Further information on the rules for trademark usage can be found at www.assistanceleague.org.
This website takes every precaution to protect the user’s information. When the user submits sensitive information via this website, the information is protected both online and off-line. When a form asks for the user to enter sensitive information such as credit card information, that information is encrypted and protected by encryption software. The information provided shall only be divulged to members of the chapter needing access to this information, such as the Treasurer.
We maintain records of all contributions to Assistance League of Birmingham. Authorized members of the chapter may contact you to obtain additional information. This may be done through electronic or telephonic means, or through postal mail. You may choose to opt out from or restrict the use of your contact information by contacting the chapter through one of the methods below. Donor names and addresses shall not be shared, unless required by law, or sold to outside organizations, and such policy shall be disclosed to donors. Unless requested not to do so by the donor, the chapter may list the donor’s name and donation category in publications of the chapter that may be seen by individuals outside of the chapter. This information may be contained in documents including, but not limited to annual reports, press releases, grant applications or community newsletters. Donors may contact the chapter to view copies of annual reports, IRS (Form 990) or other financial documents prior to making the donation. Donor may also ask for examples of prior publications showing the manner in which donor contributions are acknowledged.
The names of individuals and businesses appearing on the website have been so placed with their express and implied knowledge. Personal information shall not be divulged for any reason unless a link to that certain person or business has been granted and is place on this website.
If you need further assistance or have any questions, please contact the chapter as follows:
Assistance League of Birmingham